Muir of Ord (Tarradale) Community Council – Approved AGM Minutes – June 2016

Muir of Ord (Tarradale) Community Council

Annual General Meeting



Pavilion, Muir of Ord

Thursday 9th June 2016 at 7.30pm


Present:          Frances MacGruer (FM); Stephen Mackenzie (SM); Mike Atkinson (MA);  Wilma Mackenzie (WM);  Paul Whitham (PW)

Others:            Cllr Graham MacKenzie (GM), Irene Macleod (IM), Morag Brown,  Jo Ellen (minutes)


1. Apologies for Absence & Welcome
  There were apologies from Jem Taylor (JT),  Carol Blanchard (CB), Cllr Jean Davis (JD)


2. Minutes of Previous meeting (Thursday 11th June 2015)

The minutes were proposed as a true reflection by MA and seconded by SM.


3. Matters Arising from Minutes
  There were no matters arising from the previous minutes.


4. Chairperson’s Annual Report
  FM read out the following:


  I would like to say a huge thanks to you all once again for your support in the last year.  I was disappointed at the elections that the numbers did not increase but I do feel that it is definitely quality overruling quantity within our group as it stands.  Although we are few in numbers, I do feel that we are all working well in raising the profile of the CC at every opportunity.


I do struggle within the role of chair to commit the time, the job truly deserves, due to other committee work within the community, my family and work life.  I continually feel I should allocate more time to fulfil the job adequately.  At this point, I would happily step down now in order for anyone willing to give this job the time it so truly deserves to benefit the Community.  However I am willing to continue in the position.


In this last year we have been lucky to have continued after the elections, seeing so many CC’s failing to have enough nominations to continue.  However I was happy to see the same faces returned as I feel we have a settled committee with committed members, transpiring into steady attendances at the meetings, which makes decision making so much easier.  I would like to welcome CB again as our co-opted member and PW as newly appointed, both of which have had a positive influence on meetings.  Also to JE our Minutes Secretary, I thank you for all your hard work.


I would also like to especially thank our elected members for their attendance, wealth of knowledge and hard work during this year, a special thank you to Cllr AM for her persistence with the issue of the derelict buildings on the High Street, again this year, the time and effort that has been put in to this is greatly appreciated within the Community.   I would also like to extend my thanks to Di Agnew for her help and support over the past year, especially with works at the monument.


A big well done to MA on his lead in the square to square route and hopefully this is just the start of cycle paths connecting to other villages and towns, throughout the Highlands.


I would also like to thank SM for his work in keeping our books right but also for his Auchmore wind farm contributions.  This now makes it so much easier to give to the smaller groups in our village.


It is an exciting time for the village with the works on the new bridge well underway and the OTS project The Muir Hub also with work well underway.  It won’t be long before we will have 2 way traffic and a  café back in the Village.  Alongside the completion of these projects we shall see the 20mph zone complete, which will make the centre of our village safer for the community in general, but especially the children walking to school.


My thanks also go to SSE for giving my husband and the boys from SSE the opportunity, through their Community Heart Days scheme, to undertake the vast works at the Monument, making the War Memorial a place of distinction within our village.  This project is not quite complete as I would like to develop a seated area within the garden for residents of all ages to reflect and enjoy.


I am looking forward to our open day and again highlighting the work of the Community Council in our village.  I think all in all the Community Council have had a fairly active and successful year with positive outcomes to the benefit of the residents of our Community and hopefully another good one ahead.


5. Annual Financial Report
  SM distributed copies of the draft accounts for the year ending 31/03/16.  He talked through the main points of the report and was happy to answer any questions.  He highlighted that this year has been particularly busy financially with large sums of money coming in and out for projects such as the Square to Square cycle path and the War Memorial works.


·         Total Income: £32,799.10

·         Total Expenditure: £41,435.77

·         Current Account Balance: £34,043.76


The Accounts were audited by David Cameron and thanks were extended to him for that.


6. Election of Office Bearers
  Cllr GM took charge of the meeting at this point.  Prior to asking for nominations he thanked FM and the other the CC members for their professional manner and the efficient way they have conducted themselves over the last year.


  Chairperson: FM was nominated by MA and seconded by WM
  Vice Chairperson: MA was nominated by FM and seconded by SM
  Treasurer: SM was nominated by FM and seconded by WM
  Minute Secretary: JE was nominated by FM and seconded by WM


  SM will complete the Return of Members form and forward to Di Agnew for her records.


7. AOB
  There were no items discussed.


8. Date of Next Meeting
  AGM – To be confirmed


Ref Who Action When
1 SM To complete the Return of Member document and forward it to Di Agnew ASAP